Privacy Policy

Beezifi Inc. (“Beezifi,” “we,” “us,” or “our”) operates Worksheets, the cloud spreadsheet application (“Worksheets” or the “Service”). This Privacy Policy explains how we collect, use, disclose, and protect information about you when you use Worksheets.

1. Information We Collect

Account Information

When you register, we collect your name, email address, and password. Your password is stored as a bcrypt hash and never in plain text. We also record when your account was created and when you last signed in.

Workbook Content

Worksheets is built around your workbooks. We store the workbooks you create or import, including cell values, formulas, formatting, charts and cell notes, and the version snapshots saved automatically or by you. Workbooks may contain personal data that you or your collaborators enter; we process that data only to provide the Service.

Sharing and Activity Information

When you share a workbook, we store who it is shared with and their role (viewer or editor). For each workbook we keep an activity history of changes (the type of change, a short summary, who made it, and when). While you have a workbook open, your name and the cells you have selected are shown live to other people working in the same workbook.

Technical Data

Our servers and hosting providers process technical information needed to deliver the Service and keep it secure, such as IP addresses, browser type, request paths, timestamps, and error diagnostics. We use IP addresses to limit repeated sign-in attempts and protect against abuse.

Payment Information

Worksheets is currently free, and we do not collect payment card details. If paid plans are introduced, we will update this policy before collecting any billing information.

2. How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve Worksheets, including saving, syncing, and calculating your workbooks
• Let you share workbooks and collaborate with the people you choose
• Authenticate you and keep your account secure
• Send service-related messages such as security alerts, support replies, and notices of changes to our terms
• Detect and prevent fraud, abuse, and security incidents
• Comply with legal obligations
• Generate anonymized, aggregate statistics about how the Service is used

We do not sell your data. We do not use your workbook content to train machine learning models, and we do not use it for advertising.

3. Sharing and Disclosure

We share your information only in the following circumstances:

• Your collaborators: people you share a workbook with can see its contents, your name and email address in the sharing list, your live selection while you are both working in it, and the changes you make
• Service providers: hosting, infrastructure, and email vendors that process data on our behalf under data processing agreements
• Legal requirements: when required by law, court order, or governmental authority
• Business transfers: in connection with a merger or acquisition, with notice to you
• With your consent: any other sharing requires your explicit authorization

No one can open a workbook unless they own it or it has been shared with them.

4. Data Retention

We retain your data for as long as your account is active or as needed to provide the Service.

• Deleted workbooks: removed from your account immediately, kept for 30 days for recovery, then permanently deleted together with their version history, sharing settings, and activity history
• Version snapshots and activity history: kept for as long as the workbook exists
• Account deletion: when you ask us to delete your account, we delete your account and the workbooks you own within 30 days
• Backups: deleted data is removed from backups within 90 days
• Security logs: retained for up to 12 months

You may request earlier deletion of your personal data, subject to our legal retention obligations. See Your Rights below.

5. Security

We use industry-standard technical and organizational measures to protect your data, including encryption in transit using TLS, bcrypt password hashing, signed session tokens that expire, rate limiting on sign-in, and access checks on every request so that only the owner and invited collaborators can read or change a workbook. No system is perfectly secure, so please use a strong, unique password and tell us right away if you suspect unauthorized access.

6. Your Rights

Depending on your location, you may have the following rights regarding your personal data:

• Access: request a copy of the personal data we hold about you
• Correction: request correction of inaccurate or incomplete data
• Deletion: request deletion of your personal data (subject to legal retention obligations)
• Portability: export your workbooks yourself at any time as .xlsx, .csv, .tsv, or JSON
• Objection: object to processing based on legitimate interests
• Restriction: request that we restrict processing in certain circumstances

To exercise these rights, email privacy@beezifi.com. We respond to all requests within 30 days.

7. Cookies and Browser Storage

Worksheets does not use advertising or third-party tracking cookies. To keep you signed in, Worksheets stores a session token in your browser’s local storage, and it also stores your light or dark theme preference there. Signing out removes the session token. If you block site storage in your browser, you will not be able to stay signed in.

8. International Data Transfers

Beezifi Inc. is based in the United States. If you access Worksheets from the European Economic Area, United Kingdom, or other regions with data transfer restrictions, your data is transferred to the United States under appropriate safeguards. Customers in the EU/EEA may request a Data Processing Agreement (DPA) at privacy@beezifi.com.

9. Children’s Privacy

Worksheets is not directed to children under 16. We do not knowingly collect personal information from anyone under 16. If you believe we have inadvertently collected such information, please contact us immediately.

10. Changes to this Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by posting the new policy on this page and, for significant changes, by email. Your continued use of Worksheets after the effective date constitutes acceptance of the updated policy.

11. Contact Us

See also our Terms of Service.